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Restricting Access to Common Spaces with Limited Hours

Context:

If you want to limit resident access to certain amenities—such as a Clubhouse—during specific hours, while allowing staff members 24/7 access, you can easily accomplish this using Access Groups in the ButterflyMX OS.

Scenario Example:
All users have 24/7 access to the Main Entrance. Residents can access the Clubhouse only between 8 AM and 9 PM, while staff members have 24/7 access to both areas.

 

Setting Up Access Groups with Hour-Based Restrictions

  1. Log in to your ButterflyMX OS admin dashboard.
  2. Go to the Access Management section.

Step 1: Create an “All Access” Group for Staff

  • By default, there is an Access Group called “default,” which includes all devices and users.
  • Rename this group for clarity (e.g., to “All Access”) by clicking on “default” and updating the “Group Name” field.
  • Add staff members and anyone else who should have unrestricted, 24/7 access to all devices to this group.

Step 2: Create a “Residents” Access Group with Limited Hours

  1. Click + Add Access Group.
  2. Enter a name for the group (e.g., “Residents”).
  3. Select the devices that residents should have access to:
    • For the Main Entrance, set access to 24/7.
    • For the Clubhouse, set access hours to 8 AM – 9 PM.
  4. If no devices are installed, press “Remove” and add devices later on.

Final Setup

Once configured, your Access Groups will look like this:

  • All Access: Staff and select users with 24/7 access to all devices, including the Clubhouse.
  • Residents: Users with 24/7 access to the Main Entrance and restricted access to the Clubhouse (8 AM – 9 PM).

 

Once you've set up the Access Groups, reach out to your Client Success Manager to set up the Directory. Currently, only ButterflyMX can select which access group is displayed in the Directory.

 

Changing or Adding Access Groups for a Specific User

How to Change a User’s Access Group

  1. Go to the Tenants section.
  2. Click on the user’s name.
  3. Select Edit Tenant.
  4. Scroll to the bottom and update the user’s Access Group as needed.

 

How to Change Access Groups at the Unit Level

If you want all current and future residents of a unit to be assigned to a specific Access Group, you can set this up at the unit level. Any new user added to that unit will automatically be placed in the designated Access Group.

  1. Go to the Spaces section.
  2. Click Edit next to the relevant unit.
  3. Select the desired Access Group for the unit.